The Digital Inventory System of university websites is designed to manage and track university websites. It will organize, store, and retrieve data and policy compliance information related to websites. This system was created to support the University Websites Policy.
Digital Inventory System
Search and update the Digital Inventory System of university websites
Who can use the University Digital Inventory of websites?
Anyone working for the university can log-in to look up a website by:
- url: Search for a web address
- keyword, name or acronym: search the name of the website
- name.number: search for a person affiliated with websites
- unit: search by office, college or unit
If you are part of the Wexner Medical Center staff, you may encounter a request to use Microsoft Fabric. You can ask for access, and you will need to login with your Ohio State name.number credentials.
At this time, student workers do not have access to the Digital Inventory system of websites.
Who can add or change the inventory?
Every website has a Web lead and a Technical Manager. The Web lead or the Technical manager can manage or change the inventory records. Web roles define clear responsibilities, ensure accountability, and facilitate effective web governance to ensure websites are in compliance with the policy.
Note: It takes 24-hours for changes to appear in the Digital Inventory record.
Training for web leads
Web leads and technical managers can learn about their roles through this short training video. (Video transcript) Expect to review and revisit training once a year to keep websites in sync with the policy.
Manage your website roles
People at Ohio State change roles from time to time. If the Digital Inventory System shows incorrect web leads, request a change.
Web leads guide
- Adding or Managing a website record: Web leads can review the help guide that specifies what fields mean in myRME.
IT Knowledge base articles for support:
- Risk Management Entities: MyRME is short for risk management entities. MyRME is a component of ServiceNow and entities are visible only to those managing records. Log in to myRME: go.osu.edu/myrme
- Accessibility data in MyRME: Understand the accessibility portion of MyRME.
Web Policy
The university web policy establishes governance for the creation and management of all university websites including roles and responsibilities.
Policy Guidance
View more information related to the policy, including resources and standards to ensure compliance with the University Websites Policy.
Web Roles
Learn more about the two required roles for the management of websites at Ohio State: the web lead and the technical manager.